Fund Based Accounting (FBA)

Including Budgeting & R&D Project Accounting

Home
Maintain double-entry accrual accounting with fund/project tagging, budget control and statutory financial statements as per MHRD, C&AG & ICAI standards.

Core capabilities

  • Chart of Accounts with groups and account heads; opening balances for assets & liabilities.
  • Define restricted / unrestricted funds, fund categories, groups and sub-funds.
  • Ledgers, sub-ledgers, cost centers and multi-dimensional tagging (Fund / Project / Department / Programme).
  • Bulk allocation of expenditure to fund / project heads.
  • Master records for Staff, Students and Parties (PAN, IFSC, bank details) integrated across modules.
  • Three-layer budgeting (Grant & Fund wise / Project wise / Department-Individual wise) with dynamic control and warnings.

Voucher management

  • Payment & Multi-Bank Payment Voucher: multi-head debits/credits; PO-linked payments.
  • Bank Receipt & Multi Bank Receipt Voucher: multi-head receipts and receipts tracking.
  • Journal & Multi Journal Voucher: adjustments, inter-head transfers.
  • Contra Voucher: bank-cash transfers.
  • Deferred Payment Voucher: foreign currency booking with later conversion to INR.

Voucher features & controls

  • Edit / forward after competent authority approval; approval freezes entries.
  • Cash / Bank selection with payment instrument types (Cheque / NEFT / RTGS / TSA).
  • Tagging of every voucher to fund / grant / department / project / programme.
  • Department / section level voucher creation with final saving by Finance & Accounts.
  • Asset details capture in vouchers for Asset Register; document flow and audit trail.
  • Manual and auto bank reconciliation via import of bank statements.

Advanced modules

  • Advance management (staff / party), EMD / SD / BG management, endowment fund management, imprest accounting.
  • Depreciation engine supporting SLM and WDV methods per configured rates.
  • Letter of Credit (LC) management: full LC lifecycle, amendment log, exchange rates and LC register.
  • Project accounting: project master, PI mapping, overheads capture, fund transfer between projects, PI portal for live financial/physical status.

Reports & statutory outputs

  • Balance Sheet, Income & Expenditure, Cash Flow / Fund Flow, Receipt & Payment as per MHRD & C&AG formats.
  • Fund / Project / Programme-wise budgets, UCs, grant-in-aid register, asset & investment registers.
  • Project financial & physical registers, bank reconciliation, cheque register, TDS / VAT / Tax registers.
  • Comprehensive Reports Index for statutory & management reporting.